How I deal with my email and bookmarks
I was listening to my co-workers debate about the best method to organize emails and they had my head spinning so I figured I’d post down my very watered-down simple method of dealing with emails at work and at home. Granted everyone has their own system that works for how their brain operates.
Work Email
- My inbox is only filled with items to be addressed. Items flagged red are for work. As of this post I have 2 flagged assignments for work, and 3 personal assignments for myself in my inbox.
- When tasks assigned to -me- are completed they are archived into the individual project folder.
- When logins/passwords are sent to me, they are put into a LOGIN folder so they are all grouped together should I need to reference a certain login or password later on.
Home Email
Home is a bit more difficult because I get so many correspondences and requests that I’m not able to fill right away. It’s also a lot less organized, whereas work is almost impeccably organized.
Inbox: Tasks to be addressed, though there was a time this got out of hand so I have about 500 emails that were put into a “to go through” folder so I wasn’t feeling so overwhelmed in my inbox. I’ve cut them down considerably but this is still an ongoing project. But the point of moving them to a separate folder was to rid of that “overwhelmed” feeling of backlog.
Several category folders such as: CLG correspondences (including sub-folders for those like Message archives for big flamewars and stuff that happen that I need to keep for future reference), genealogy inquiries, receipts, mud applications, old mud logs.
Bookmarks
This is a different monster all together. I do keep these categorized into folders because otherwise the list is extremely long. Folders like, Survivalism, ADF, Shopping (links that I keep on reference for items I like for my house or may want to buy eventually), Gaming links, and even a folder for links I want to post about eventually.
I’ve pondered switching to an online bookmarking service like de.licious but haven’t made that switch yet, and am not sure I’m going to. It’ll be nice to reference links outside of my home, but I haven’t really had the need yet.
As far as articles or how-tos that I come across, instead of saving tons of links of these to filter through that may eventually disappear anyway, I print them into a .pdf file and archive it on my computer. This way I know the article will never be lost and I don’t have to deal with paper clutter. I’ve been working on scanning some magazines this way as well, and writing the two magazines that I subscribe to in order to convince them to switch to electronic format or at least provide the option. I just can’t stand so much paper clutter.
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